1) General office operations a Provide professional telephone and walk-in reception b) Prepares management visiting schedule c) Conduct inventory of and regularly replenish office equipments and supplies d) Coordinate computer system upgrades and repair as needed 2) Office administration a) Handle incoming and outgoing mail functions b) Prepare bills for timely payment c) Maintain clear and consistent filing systems, both electronic and paper d) Update and maintain accuracy of records e) Prepare staff and client meeting minutes f) Preparing staff payroll and salary distribution g) Exercises independent judgment in the resolution of administrative activities as needed h)Maintain Hardcopy Personal Files forwarding relevant document to Regional HR Administrator; i)Update and maintain U Access and other HR systems; j)Prepare employment details letters for staff as requested e.g. bank letters; K) Assist managers in the induction of new staff; l) Liaise with the Finance Department with regard to payroll and as required; m) Arrange accommodation, flights, hire cars as necessary;